• Issuance of Visas
  • Visa Application
  • Issuance of New Passports in lieu of passports, which have run out of pages, damaged and/or validity has expired
  • Registration of Marriage
  • Issuance of New Passports for children

Overview

Passports are issued by the Controller of Immigration and Emigration in Colombo and not by the Sri Lanka High Commission in Kuala Lumpur. Citizens of Sri Lanka with residence in Malaysia can apply for a passport at the High Commission. The application will be forwarded to the Immigration Department in Colombo where a machine-readable passport is issued. After receiving the passport from Colombo, the High Commission will inform the applicant to call over at the High Commission and collect the passport.

A Sri Lankan passport is now issued for a period of ten years. After 10 years Sri Lankans are expected to apply for new passports. New passports can also be obtained when there are no more pages for visa endorsements.

In the case of “L” and “M” series passports, names of children under 16 years of age will be endorsed in either of the parent’s passports. Since the inclusion of children’s photographs in “N” series passports has now been automated, the High Commission is unable to entertain requests for inclusion of child/children’s details into the parent’s passports.

However, the High Commission could issue a Non-Machine Readable Passport or an Emergency Certificate as a separate travel document until such time the Department of Immigration and Emigration in Colombo processes the application for a new “N” series passport.

Issuance of New Passports in lieu of passports, which have run out of pages, damaged and/or validity has expired

Applicants are expected to come to the High Commission personally, together with the following documents. Applications for New Passport Cannot Be Accepted by Mail. Applicants for new Sri Lankan passports are expected to submit their applications to the High Commission in forms listed at A below, together with supporting documents at B.

  1. Photocopies of the data page and alteration page with original Passport.
  2. Original Birth Certificates (issued by the Registrar General, District Registrar, Divisional Registrar) and attested from Ministry of Foreign Relations, Sri Lanka with a photocopy
    Note: Photocopies certified by third parties and translations will not be accepted by the Department of Immigration and Emigration Sri  Lanka.
  3. Original Citizenship Certificates issued by the Citizenship Division of the Department of Immigration & Emigration in Sri Lanka and attested from Ministry of Foreign Relations, Sri Lanka OR a copy of the payment receipt for Citizenship (Sri Lankan Citizenship applied and pending) registration with a photocopy
    Note: If an applicant born outside Sri Lanka has reached the age of 21 years, he/she should submit the Citizenship Certificate with the endorsement in the reverse side of the certificate, regarding the applicant’s continuation of Sri Lankan nationality.
  4. Original Marriage certificate ONLY in the case of name change consequent to marriage with a photocopy (applicable to female applicants)
  5. In case of divorce and if the spouse wishes to continue her married name in the new passport. Original court order with a photocopy
  6. National Identity Card (NIC) (ONLY for applicants over the age of 16 years) with a photocopy.
    Note: If the NIC is not available or lost, a self-explanatory letter is required.
  7. Application should Submit a valid, Permanent Resident Card (Original /Copy) Work Permit or visa as Confirmation of their status in Malaysia
  8. If the applicant is a Dual Citizen, Original Dual Citizenship Certificate with a photocopy and a copy of the data page of the foreign passport
  9. If the applicant wishes to include his/her profession in the Passport, Original professional or educational certificates with photocopies
  10. If the applicant wishes to include his/her Job/Occupation, A recent service letter, signed by an authorized officer or a valid contract document [original]
  11. If the applicant wishes to include his/her status as a Student, The enrolment letter from the University/Institute/College/School [original]
  12. If the applicant is a member of the Buddhist clergy, Certificate of Higher ordination (Upasampada Sahathikaya) in addition to the Birth Certificate
  13. Passport size photograph (4.5 x 3.5cm size three (03) photographs taken during the last three months between the date of submission of application are required. The photographs should be clear with full front face, both ears clearly visible and without spectacles or head dress and must be white background. Photos that do not adhere to these guidelines will not be accepted.
  • RM 655/-

Note: Payment method is by cash only. Exact amount should be paid at the counter

Issuance of New Passports in lieu of lost passports

Applicants are expected to come to the High Commission personally, together with the following documents. Applications for New Passport Cannot Be Accepted by Mail.

Applicants for new Sri Lankan passports are expected to submit their applications to the High Commission in forms listed at A below, together with supporting documents at B.

  1. Photocopies of the data page and alteration page. If the passport is lost, please submit a police report with the application along with Form D which should be annexed to the application.
  2. Original Birth Certificates (issued by the Registrar General, District Registrar, Divisional Registrar) and attested from Ministry of Foreign Relations, Sri Lanka with a photocopy
    Note: Photocopies certified by third parties and translations will not be accepted by the Department of Immigration and Emigration Sri Lanka.
  3. Original Citizenship Certificates issued by the Citizenship Division of the Department of Immigration & Emigration in Sri Lanka and attested from Ministry of Foreign Relations, Sri Lanka OR a copy of the payment receipt for Citizenship (Sri Lankan Citizenship applied and pending) registration with a photocopy
    Note: If an applicant born outside Sri Lanka has reached the age of 21 years, he/she should submit the Citizenship Certificate with the endorsement in the reverse side of the certificate, regarding the applicant’s continuation of Sri Lankan nationality.
  4. Original Marriage certificate ONLY in the case of name change consequent to marriage with a photocopy (applicable to female applicants)
  5. In case of divorce and if the spouse wishes to continue her married name in the new passport. Original court order with a photocopy
  6. National Identity Card (NIC) (ONLY for applicants over the age of 16 years) with a photocopy.
    Note: If the NIC is not available or lost, a self-explanatory letter is required.
  7. Application should Submit a valid, Permanent Resident Card (Original /Copy) Work Permit or visa as Confirmation of their status in Malaysia
  8. If the applicant is a Dual Citizen, Original Dual Citizenship Certificate with a photocopy and a copy of the data page of the foreign passport
  9. If the applicant wishes to include his/her profession in the Passport, Original professional or educational certificates with photocopies
  10. If the applicant wishes to include his/her Job/Occupation, A recent service letter, signed by an authorized officer or a valid contract document [original]
  11. If the applicant wishes to include his/her status as a Student, The enrolment letter from the University/Institute/College/School [original]
  12. If the applicant is a member of the Buddhist clergy, Certificate of Higher ordination (Upasampada Sahathikaya) in addition to the Birth Certificate
  13. Passport size photograph (4.5 x 3.5cm size three (03) photographs taken during the last three months between the date of submission of application are required. The photographs should be clear with full front face, both ears clearly visible and without spectacles or head dress and must be white background. Photos that do not adhere to these guidelines will not be accepted.
  • RM 1545/- (for lost Passport with a copy)
  • RM 1955/- (for lost & no Passport copy)

Note: Payment method is by cash only. Exact amount should be paid at the counter

Issuance of New Passports for Children under 16 years of age

If separate passports are applied for children, application should be made in Form ‘K’ (IM35) and General Details Form.
  1. Photocopies of the data page and alteration page of parents.
  2. Original Birth Certificates (issued by the Registrar General, District Registrar, Divisional Registrar) and attested from Ministry of Foreign Relations, Sri Lanka with a photocopy OR Original Consular Birth Certificates issued at Foreign Mission with a copy (for children born outside Sri Lanka).
  3. Letters of consent from Parents for issuing Passport to children
  4. If Father or Mother is not among the living, the relevant death certificate should be produced along with a photocopy.
  5. If parents are divorced, a certified copy of the divorce certificate should be produced along with a photocopy.
  6. Original Citizenship Certificates issued by the Citizenship Division of the Department of Immigration & Emigration in Sri Lanka and attested from Ministry of Foreign Relations, Sri Lanka OR a copy of the payment receipt for Citizenship (Sri Lankan Citizenship applied and pending) registration with a photocopy
  7. If the applicant wishes to include his/her status as a Student, The enrolment letter from the University/Institute/College/School [original]
  8. Passport size photograph (4.5 x 3.5cm size three (03) photographs taken during the last three months between the date of submission of application are required. The photographs should be clear with full front face, both ears clearly visible and without spectacles or head dress and must be white background. Photos that do not adhere to these guidelines will not be accepted.
  9. Both parents should be present.
  • RM 655/-
  • RM 535/- (for Minor Passport, which is issued only for 3 years)

Note: Payment method is by cash only. Exact amount should be paid at the counter (to be added)

Non Machine Readable Passport (NMRP’s)

If separate passports are applied for children, application should be made in Form ‘K’ (IM35) and General Details Form.
  1. Photocopies of the data page and alteration page. If the passport is lost, please submit a police report with the application along with Form D which should be annexed to the application.
  2. Original Birth Certificates (issued by the Registrar General, District Registrar, Divisional Registrar) with a photocopy
  3. National Identity Card (NIC) (ONLY for applicants over the age of 16 years) with a photocopy.
    Note: If the NIC is not available or lost, a self-explanatory letter is required.
  4. Passport size photograph (4.5 x 3.5cm size three (03) photographs taken during the last three months between the date of submission of application are required. The photographs should be clear with full front face, both ears clearly visible and without spectacles or head dress and must be white background. Photos that do not adhere to these guidelines will not be accepted.
  5. Letter of explanation to High Commissioner written in English/Tamil/Sinhalese
  • RM 225/-

Note: Payment method is by cash only. Exact amount should be paid at the counter (to be added)

Attestation, Authentication, Legalization of Documents

Any document issued by the Sri Lankan Institutions should be attested through Electronic Documents Attestation System (E-DAS) of the Consular Affairs Division of the Ministry of Foreign Affairs of Sri Lanka located at the following address and needed to produce the electronic customer copy to the Embassy for attestation:

Consular Affairs Division, Sri Lanka
2nd Floor, Ceylinco Building, Janadhipathi Mawatha, Colombo 01 Sri Lanka.
Telephone: +94 112 338 812 / +94 112 446 302
Fax: +94 112 473 899
Email: consular@mfa.gov.lk

  • The High Commission will provide Electronic Document Attestation Service from Consular Affairs Division of the Ministry of Foreign Affairs of Sri Lanka for any document issued by the Sri Lankan Institutions which has been not attested previously through Electronic Document Attestation system subjected to the stipulated guidelines and payment of relevant fee.
  • Documents issued by the authorities of Malaysia will be accepted for attestation ONLY IF such documents are attested by the Ministry of Foreign Affairs Malaysia.
  • Person who signs Power of Attorney must present in person with Sri Lankan Passport and valid visa (or Valid Dual Citizenship certificate, if applicable) to the High Commission together with two witnesses (who are Sri Lankan Passport Holders).
  • Relevant official documents should be produced to substantiate the facts given in an Affidavit, Power of Attorney or any other document. In the event of relevant official documents not being produced to substantiate the facts contained in an Affidavit, Power of Attorney or any other document, such document will not be considered for Attestation.
  • Affidavits produced to substantiate the alterations made in identification documents issued by the Government such as Birth Certificates, Marriage Certificates, Death Certificates, Passports, Driving Licenses, National Identity Cards etc. will be attested only if the alterations have been made in the original documents and certified by the issuing authority.
  • Attestation of Documents / Declarations including Affidavit, Power of Attorney signed by a Foreign Citizen are accepted to attest only if such document certified by an authorized authority (Notary) of the country of his /her residence. Those documents must have to be attested by the Ministry of Foreign Affairs of the country of Residence of the applicant, prior to produce to the High Commission for attestation.
To be eligible for obtaining the services of attestation, authentication, and legalization of documents, the applicant should be a Sri Lankan citizen, and should possess valid identification documents and bring all relevant documents to the High Commission in person.
  • Each copy of the document will be charged separately
  • Payment must be made ONLY in cash (Credits/Debit Cards are not acceptable)
Consular FunctionsFee(MYR)
1.Acceptance and uploading of a document by Sri Lanka Missions or Posts through the Electronic Document Attestation System (e-DAS) for authentication by the Ministry of Foreign Affairs 
 1.When the document holder is a Sri Lankan national165.00
 2.When the document holder is a Foreign national220.00
2.Attestation, Certification and Authentication (Legalization) of Documents 
 1.Caveat order135.00
 2.Attestation of documents as a Justice of Peace300.00
 3.Swearing or affirming an affidavit300.00
 4.Administering an oath or affirmation300.00
 5.Attestation of a Power of Attorney or a Proxy300.00
 6.Issuance of a certified true copy55.00
 7.Attestation of a Last Will290.00
 8.Attestation of other documents (except export documents and educational certificates) – 
  A.If the document owner is a Sri Lankan national190.00
  B.If the document owner is a Foreign national210.00
 9.Attestation of educational certificates55.00
 10.Attestation of a set of export documents270.00
3.Other Documents 
 1.All certificates including Life Certificates furnished by Sri Lankan pensioners for pension purposeFREE
 2.Documents relating to burial or cremation of human remains of a Sri LankanFREE
 3.Documents relating to the dispatch of human remains of a Sri LankanFREE
 4.Issuance of a letter to repatriate of human remains or ashes of an Ex-Sri Lankan135.00
 5.Issuance of all other letters or certificates – 
  A.If the document owner is a Sri Lankan national190.00
  B.If the document owner is a foreign national210.00
 6.Confirmation of SL Driving Licence to obtain EU or Foreign Driving Licence265.00
 7.Issuance of No Objection letter135.00

Registration of Birth

Registration of Birth outside Sri Lanka

  • Registration of birth of children born outside Sri Lanka to Sri Lankan parents can be registered at the High Commission under the provisions of the Births and Deaths Registration act (chapter 110) and section 7 of the consular functions act no 4 of 1981 and the consular functions (amendment ) act no.18 of 2006.
  • At least one of the parents should be a citizen of Sri Lanka /should have dual citizenship at the time of the child’s birth.
  • Under normal circumstances, the declaration should be submitted within three (3) months of such birth to the relevant Diplomatic/consular officer, If not after three (3) months and within one year the Diplomatic/consular officer should record the reason for the delay and effect the registration.
  • After a year if the registration is not done it should get the consent of the Registrar General. Applications should be forwarded to the Registrar General Department (Central Record Room of the Registrar General’s Department, Maligawatte, Colombo 10) to obtain the approval.

Registration of Citizenship

  • Children born outside Sri Lanka to Sri Lankan parents (At least one of the parents should be a Sri Lankan) needs to be registered at the Department of Immigration and Emigration within one year of birth for the confirmation of the child’s citizenship. A certificate for the Registration of Birth is issued to the applicant. A fine will be imposed in the event of failure to register the birth of a child within a period of one year from the date of birth.

The following documents are required to submit for the registration of birth and Citizenship:

  1. Application for Birth Registration
  2. Declaration of Citizenship by the parents
  3. Declaration of Birth under Section 16. (if within 03 months) (Registration B-4 Form)
  4. In case of an application made after three months and before one year of the birth Declaration of Birth under Section 24, (Registration B-6 Form)
  5. In case of an application made after one year of the birth, (Registration B-6 Form)form and a letter addressed to Registrar General giving the reasons for the delay
  6. Duly filled citizenship application together with the declaration signed by the Parents in front of the Diplomatic officer at the High Commission.
  7. Birth certificate issued by the relevant competent authority of the country of birth/Hospital record of the child. (with Three photo copies)
  8. Original Birth certificates of the father and the mother. (with Three photo copies)
  9. Original Marriage certificate of parents. (with Three photo copies)
  10. Original Passports of the parents at the time of the child’s birth. (with Three photo copies)
  11. Original Visas of the parents at the time of the child’s birth. (with Three photo copies)
  12. English translation attested by the relevant authorities should be produced for all the documents issued in other than Sinhala, Tamil or English.
  13. If the mother is not present at the High Commission to submit the application, please note that the father of the child is required to present himself for the registration of the birth of the child.

Note : Submission of forged documents and making false declarations relating to birth/citizenship is a punishable offence. Fees will not be refunded in these circumstances.

Incomplete applications will be rejected

  • Application for Birth Registration (Download)
  • Declaration of Citizenship by the parents (Download)
  • Citizenship Application with declaration (Download)
  • Registration of Birth – B-4 Form (Download)
  • Registration of Birth – B-6 Form (Download)

Submission of Application

It is required to submit the relevant documents along with the originals to the High Commission and the originals will be return after verification.

Visiting the High Commission:

You may submit the application to the Consular Division of the High Commission by hand. Consular Division is open from Monday to Friday except holidays.

Submission of applications/documents from 0900 hrs – 1400hrs

Birth Registration:

  • Registration of Birth – RM 165
  • For issue of Birth Certificate or each additional copy there of – RM 100

Citizenship Registration:

  • Citizenship Registration within the prescribed period – RM 165
  • For a delayed citizenship application – RM 20 (per each year)

Note: Payment method is by cash only. Exact amount should be paid at the counter (to be added)

Registration of Marriage

To register marriage applicants must meet the following conditions:
  1. At least one of the parties to the marriage should be a citizen of Sri Lanka.
  2. Both parties should not be within the prohibited age of marriage under Section 15 of the General Marriage Ordinance. Therefore,
  3. Where a party is below the age of 21, the consent of the father, or in his/her absence the mother or the guardian (in the absence of both parents) is necessary. {Section 22 (i) of the Marriage Ordinance}.
  4. Either party should not already be married.

Marriages that fall under the prohibited degrees of relationship:

  1. The parties to the marriage should not fall within the prohibited degrees of relationship as set out in section 16 of the General Marriage Ordinance.

Procedures for Registration under normal notice of Marriage and special license:

  1. If both parties have resided in the country for more than 10 days (Normal Notice)
  2. If both parties have resided in the country for more than 4 day (Special License only applicable to Sri Lankan resided in Malaysia)

Following documents are required to submit to the High Commission together with the Notice of Marriage:

  1. Passports of both parties. (with photocopies of bio-data page, alterations page and current visa page)
  2. Original Birth Certificates of both parties (should be authenticated by the Ministry of Foreign Affairs in Sri Lanka for Sri Lankan Citizens. For Foreign Nationals, Ministry of Foreign Affairs of the country issued such document and the Diplomatic Mission of Sri Lanka accredited to that country)
  3. Passports of two witnesses (Two Sri Lankan passport holders)
  4. Affidavit for Civil status/unmarried status of both parties, declared before a Justice of Peace/Diplomatic officer.
    • Affidavits obtained in Sri Lanka should be authenticated by the Ministry of Foreign Affairs in Sri Lanka for Sri Lankan Citizens. For Foreign Nationals, Ministry of Foreign Affairs of the country issued such document and the Diplomatic Mission of Sri Lanka accredited to that country
    • Any Foreign party obtain an unmarried certificate, stating their civil status/unmarried status from relevant Government authority, it should be authenticated by the Ministry of Foreign Affairs of the country issued such document and the Diplomatic Mission of Sri Lanka accredited to that country
    • Divorcees should submit Divorce Certificate (This should be authenticated by the Ministry of Foreign Affairs in Sri Lanka for Sri Lankan Citizens. For Foreign Nationals, Ministry of Foreign Affairs of the country issued such document and the Diplomatic Mission of Sri Lanka accredited to that country)
    • In case of widow/widower, should submit the previous marriage certificate and death certificate of the spouse (This should be authenticated by the Ministry of Foreign Affairs in Sri Lanka for Sri Lankan Citizens. For Foreign Nationals, Ministry of Foreign Affairs of the country issued such document and the Diplomatic Mission of Sri Lanka accredited to that country)
    • If one of the parties to the marriage is not a Sri Lankan citizen (this regulation does not apply to the dual citizens of Sri Lanka), the foreign national is required to submit the following documents w.e.f. 01.01.2022
      1. A certified/ authenticated original document of the Security Clearance Report issued by the relevant Security authorities of the country of his/her residence within the period of last six months indicating that he/she has not been convicted any offense.
      2. Health Declaration form: Health Declaration form (Health Declaration) .

The concerned foreign party should submit to the Registrar General of Sri Lanka the above two documents in order to obtain the Licence of Marriage issued by the Registrar General of Sri Lanka. Based on the Security Clearance Report and the Health Declaration provided by the concerned foreign party, the Registrar General of Sri Lanka will issue a ‘License of Marriage’ to the contacting party/ies to proceed the register the marriage as mentioned above.

For Circular No. 18/2021 and more information please visit Registrar General’s Department

Download Applications

The marriage may be registered at the High Commission of Sri Lanka after lapse of 14 working days, from the date of handing over of the Notice of Marriage to the High Commission, and within three (3) months from the date of handing over of the Notice of Marriage to the High Commission. (Marriage should be registered after 14 days and within 45 days after handed over the notice of Marriage to the High Commission)

Note: If the registration of a marriage is not conducted within 3 months of the issuance of the Notice of Marriage, a new Notice of Marriage needs to be issued before the marriage can be registered (See: Section 39 of the Marriage Registration Ordinance of Sri Lanka).

The date and time for registration will be notified to the party once the application is processed and accepted by the High Commission.
  • Notice of marriage RM 135
  • Registration of marriage under Normal notice RM 210
  • Registration of marriage under Special notice RM 265
  • Swearing an Affidavit RM 300
  • Certified copy of the marriage certificate RM 100

Note: Payment method is by cash only. Exact amount should be paid at the counter

Registration of Death

A death can be registered at the High Commission provided the following conditions are satisfied:

A death can be registered at the High Commission provided the following conditions are satisfied:

  1. The deceased is a citizen of Sri Lanka, and
  2. The death had occurred in Malaysia
  1. Passport of the deceased or if the deceased is a minor the passport of the parent valid at the time of the death is adequate evidence of his citizenship.
  2. Death certificate of the deceased along with the Police Report and the Post Mortem Report issued by the competent authorities in Malaysia
  3. The duly filled application form (Available at the High Commission).

Note

  • English Translations are required for certificates issued in Bahasa Malaysia.
  1. The application for registration of death should be made to the High Commission within three months of the death.
  2. When an application is made after 03 months and within one year, an explanation should be made explaining the delay to the High Commission.
  3. When an application is made after one year, an explanation addressed to the registrar general should be forwarded, before such a death is registered at the High Commission.

An applicant should be the nearest relative of the deceased or a relative of the deceased who resides in the country where the death has occurred or the main occupant of the house where the death has occurred or the doctor in charge of the hospital/public institution where the death has occurred. If there are no such persons necessary action may be taken to dispose of the deceased by burial, cremation or other means.

  • For registration of death RM80
  • For issuance of an additional copy of death certificate RM160

Note: Payment method is by cash only. Exact amount should be paid at the counter (to be added)

Endorsements

Endorsement of a Change of Name after Marriage/Alteration to Name/s/ Change of Profession/ Change of Photograph.

  1. Attach “O” Form, duly completed and signed and forward together with your passport.
  2. Attach all documentary evidence causing the change of name, i.e. marriage certificate, passport of husband (original and photocopy), documentary evidence for change of profession etc.
  3. FEE: RM 35.

Please note that any endorsements to ‘N’ Series Passports cannot be done by this Mission. Such cases to be referred to the Immigration Department in Sri Lanka

Fees should be paid personally at the High Commission in cash. Kindly do not transfer money through the bank but pay to the Cashier at the High Commission and obtain a receipt. Please do not send your fees in cash, by post. This High Commission cannot be held responsible for any cash sent by post. NO CHEQUES ARE ACCEPTED.
  1. Attach “O” Form, duly completed and signed and forward together with your passport.
  2. FEE: RM175
Fees should be paid personally at the High Commission in cash. Kindly do not transfer money through the bank but pay the fee at the High Commission and obtain a receipt. Please do not send your fees in cash, by post. This High Commission cannot be held responsible for any cash sent by post. NO CHEQUES ARE ACCEPTED.

General Counsular Hours
9.00am – 2.00pm

Submission of Documents
9.00am – 1.00pm

Issuance / Collection of
Documents 1.00pm – 2.00pm

Saturdays, Sundays, and holidays declared by the High Commission are not working days. Birth, Marriage, Death registrations should require a prior appointment with the High Commission.

Click here to view the holiday calendar of 2020.

Further information can be obtained from: